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Chapter
Twenty-two
SAMPLE RACE BUDGET
Return to Race Manual Table of
Contents
(
This budget was prepared for a fairly basic
race of 500 runners. Some of the dollar amounts may be over-or under-stated
depending on your local prices and customs. The budget should be used primarily as
a guide for considering those key items that you'll want as part of
your event. You can then determine more accurate costs.)
| Course Measurement (add $50 for
certification)
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$250
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|
Entry Form |
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- artwork
- printing (7,500 to 10,000
entries)
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$500 and up
$350 to $750*+
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| Bib Numbers (750)
|
$150 to $200+ |
| Portable Toilets |
$250# + |
T-shirts (costs vary depending on
sleeve length,
color, number of imprints and ink colors
from
about $4.00 to $6.00 per shirt, printed) Estimate
based
on $5.00/shirt for 500 runners and 100
volunteers. Cost of
design is extra.# |
$3,000+
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| Ambulance/Paramedics |
$150 |
| Sound System |
$300 to $500 |
| Security/Police |
$250 to $2,500 |
| Permits |
$50 to $250# |
Post-race Refreshments (including
coffee and
donuts for volunteers) |
$100 to
$1,000* + |
Awards
(assumes 1 3 age groups, in five-year
increments, from
1 5-and-under to 70-and-over,
male and female, minimum three
deep per group) |
$125 to
$1,000+
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- ribbons (approximately $125)
- medals (approximately $200)
- trophies (from $200 to $1,000)
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| Banners |
$300-$1,000# |
Packet Supplies (instruction
sheets, pins,
envelopes of bags) |
$100* +
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| Packet Preparation |
$300 to $500 |
Insurance (USATF liability
insurance is based
on the size of the anticipated field, and the
local association adds a processing fee.
Coverage is also
available through RRCA for
member clubs) |
$250
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Barricades (depends on the extent
of road
closures required by municipal permit and police)
|
$50 to
$800#
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| Equipment Rental |
$350 to $1,000# |
| Miscellaneous Expenses |
$100# |
Race Conducting
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$1,500 to $2,500 (1) |
Race Management
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$2,000 to $5,000 (2) |
Computerization (from $ 1.00 per
finisher for
timing only, to $2.00 and up per finisher for
registration, timing and scoring plus post-race
mailing of
results, e.g. postcard and postage) |
$500 to $1,000# +
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| Total |
$6,325 to
$23,600 |
*It may be possible for the race to get some items donated thereby
saving a portion of the potential expense.
+As the race increases in size, some line-item expenses will increase.
Items marked with a "+" will cost more as the race serves more
runners.
#Some of these items may not apply to every race. It depends on
location, available facilities and the extent to which you want to promote
your event.
(1) Race conducting consists of having a group
(e.g. local running club) handle the start, course, finish line and
scoring on race day.
(2) Race management entails coordination of the event from start
to finish including preparation and distribution of the entry form,
contacts with authorities, ordering of products and services, registration
and packet preparation, budget management, and all logistical support. The
additional fee can be saved if some person or persons from the sponsoring
organization will do the preliminary work.
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