Event Development & Production
Reports To (Title):
Head of Event Development
New York, NY
To apply: https://app.jobvite.com/j?bj=
New York Road Runners was founded in 1958 when a small group of passionate runners vowed to bring running to the people and has grown from a local running club to the world’s premier community running organization. NYRR’s mission is to empower everyone, of all ages and abilities—beginners and competitive athletes, the young and the elderly, adult professionals and underserved schoolchildren—to improve their health and well-being through the power of running and fitness.
NYRR’s races, community events, instruction and training resources, and youth programs give hundreds of thousands of people each year the motivation, know-how, and opportunity to start running and keep running for life. NYRR’s premier event, the famed TCS New York City Marathon, attracts the world’s top pro runners and committed amateurs alike while also raising millions of dollars annually for charity and driving economic impact for the City. But NYRR is equally committed to the runners of tomorrow, passionately providing youth fitness programs that educate and inspire more than 100,000 kids in underserved communities in New York City, all 50 states, and around the world.
Headquartered in New York City, NYRR implements a unique nonprofit model that teams contributed and earned income to make all its efforts possible. To learn more, please visit www.nyrr.org.
New York Road Runners is an Equal Opportunity Employer
About the Department
Our Event Development and Production department develops and produces NYRR events from concept all the way through execution in a way that fulfills NYRR’s mission. NYRR produces 56 races per year, in addition to the TCS New York City Marathon, and additional events within each race. The events team is responsible for physical site management, volunteer management, hospitality and special events, safety & security, and managing our Warehouse and all race collateral.
About the Position
This position will report to the Head of Event Production, with the core responsibility of managing and leading a team that produces NYRR events properties, including the TCS New York City Marathon.
Job Responsibilities (primary and secondary duties):
Demonstrate a high level of conceptual and strategic thinking to establish budgets, goals, objectives, and activities in conjunction with established organizational policies and procedures. Including the ability to assess and implement strategic workflow processes and procedures that maximize department’s efficiency and effectiveness.
Provide leadership, professional expertise, and direction in the planning and execution of NYRR event properties, including the TCS New York City Marathon.
Directly manage 3 Event Leads, including directing daily workloads, projects, goal setting and annual review processes.
Contribute to departmental goal setting and work closely with team members to develop individual performance goals that align with organizational and departmental plans.
Contribute to short and long-term organizational planning and strategy as a member of the management team.
Develop new and/or grow event properties in accordance with the organization’s strategic plan.
Develop and maintain event standards (production levels, participant services and amenities, medical, safety, security, communications, technology solutions and contingency plans), planning management tools and event analytics for all events with the goal of optimizing operational efficiencies.
Careful resource planning; including the preparation and management of all event budgets and staffing models.
Project manage either NYC or Brooklyn Half Marathon.
Lead departmental meetings and support NYRR events onsite in key areas.
Assess and implement strategic workflow processes and procedures that maximize department efficiency and effectiveness.
Liaison externally with City Agencies (Parks, CPC, PPA, NYPD, FDNY EMS, Mayor’s Office CECM, DOT, DSNY, MTA, etc.) and local communities to ensure successful operation of NYRR events.
Liaison internally with Business Development and Strategic Partnerships, Marketing, Public Relations, Strategy & Planning, IT and Finance to ensure the entire organization is together on partner deliverables, brand messaging and participant communications, overall organizational strategy, and budgets for NYRR event properties.
Collaborate with the Runner Services, Warehouse, Experiential, Race Scoring, Volunteer, Hospitality, Broadcast, Security and Medical teams in ED&P to ensure all plans integrate seamlessly into the overall event operations.
Other duties and department projects as assigned.
Minimum 5-7 years of event project management experience, preferably in the sports and/or entertainment industries, including strong logistical/operational and customer service background.
Education & Certifications:
College degree preferred but not required.
Skills and Attributes:
Ability to relate to and work with diverse populations is essential, as are a positive attitude and an appreciation of the value of physical fitness and running.
Must have event site planning and management experience. Previous experience in the NYC event planning landscape preferred.
ROS, Scripting and Stage Management experience required.
Ability to manage to budgets and provide detailed analysis and reports.
Willingness to travel, work various weekends (early hours) and extended hours as needed.
Resourceful, strategic thinking combined with a strong work ethic and tenacity.
Excellent written and verbal communication skills.
Must have strong leadership skills and the ability to work effectively in a collaborative team environment.
Focused attention to detail. Ability to effectively manage multiple projects simultaneously and thrive in a fast- paced environment. Works well under pressure and tight deadlines.
Comfortable presenting to organizational senior management and external City Agencies.
USATF Official Certification and technical knowledge of road racing preferred.
FEMA Level 100, 200, 700 and 800 training preferred.
CPR/AED and First Aid Certification preferred.
Forklift certification preferred.
Proficient in Spanish a plus.
Proficient in Microsoft Business Applications; Excel; PowerPoint; Word; Visio and/or AutoCAD preferred.
Ability to lift heavy equipment greater than 25lbs.